ARLINGTON INFORMATION TECHNOLOGY ADVISORY COMMISSION
7:30 PM, Wednesday, April 24, 2013
1st Floor Conference Room Azalea-103
Courthouse Plaza (2100 Clarendon Blvd.)
Jenny Shu Ho
Members Not Present:
Rob Billingsley, Cable Administrator
Jack Belcher, CIO
Cheryl Johnson, CTC
Cable Company Representatives:
Linc Janus, Verizon
Donna Selden, Verizon
Marie Schuler, Comcast
1. Meeting called to order by Joe Pelton, ITAC Chair
7:30 pm; Quorum Present
2. Public Comment
3. Approval of Minutes from Previous Meeting and Agenda: Minutes of March, 2013 were approved by consensus of the ITAC members.
4. Administrative Issues:
• In reviewing the schedule of upcoming meetings, the Chair reminded the Commission that the group will have the July 2013 meeting listed as tentative on the schedule as published on the ITAC websites.
• The Chair also stated that at some point it would be good to make the completed “White Papers” by the ITAC available on the webpage along with the possibility of having AIM produce video versions of the papers.
• The Chair said that Matt Smith indicated there may be a meeting on May 15, 2013 of the APS technical advisory group that members of the ITAC could attend as a joint meeting of the two advisory groups. Member Phil Caughran and Vice Chair Frank Jazzo may be able to attend. While he will not be available to attend, the Chair will put a PowerPoint presentation together for the meeting.
• The Chair requested copies of the citations for the “Civic Hero Awards” at the Rosslyn Marriott on April 4, 2013. by the Civic Federation at the banquet be given to their recipients, CIO, Jack Belcher, and the Director of the Office of Emergency Management, Jack Brown for their efforts.
• In turn, the Chair was recognized for his comments to the Board concerning the budget for technology in a recent Budget meeting.
• The Chair indicated the need to address support to Constitutional Officers, and that despite the streamlining of Circuit Court records, that office’s website needs significant improvements.
5. Emergency Communications and Input into FCC Inquiry
Out of concern for both local and national threats due to Telephone Denial of Service and Data Denial of Service the Chair requested the County provide up to date information about this topic to the ITAC. David Jordan, the County Chief Information Security Officer, reviewed the history of using communications to either extort or sabotage businesses and others through the threat of “Denial of Service” practices both for telephone and data. While recent technical approaches have reduced the threat significantly, some problems still remain. As Mr. Jordan explained, most of the responsibility for avoiding the problems as delivered through the communications providers falls on the victim organizations of the DoS attacks. After describing the various types of attacks, Mr. Jordan indicated a number of measures that the County is taking independently and in consultation with Federal agencies.
The Chair indicated that the ITAC will be submitting comments to the FCC about the topic in early May, and requested additional information from County staff, with participation from the Emergency Preparedness Advisory Commission. Vice Chair Jazzo described the FCC deadline dates for comments and later comments on the initial submissions.
6. Legislative Updates: Vice Chair, Frank Jazzo, provided the following information:
• In response to the FCC’s Derecho Outage Report, the FCC launched a rulemaking to strengthen the reliability and resiliency of the nation’s 9-1-1 networks during major disasters. Comments are due May 13, 2013, with Reply Comments due May 28, 2013.
• The FCC is circulating an Order for vote by the FCC Commissioners on Text-to 911 rules and other Next Generation 911 applications.
• Verizon released a data breach report quantifying types of breaches. Financially-motivated cybercrimes and state-affiliated espionage comprised a large portion of the identified breaches.
• The FCC initiated a rulemaking to explore providing VOIP providers with direct access to phone numbers. The FCC is also looking at the long-term relationship of area codes to geographic boundaries.
• The House passed the Cyber Intelligence Sharing and Protection Act (CISPA) to increase cyberthreat information sharing between the public and private sectors.
• FCC Chairman Genachowski appointed Michael Steffen as Director of Digital Learning to lead the FCC’s education technology initiatives.
• Verizon announced that it is shutting down its You Tube widget for FiOS subscribers.
7. Cable Administrator’s Report (Mr. Billingsley)
• The Cable Administrator introduced Cheryl Johnson an analyst for CTC who responds to telephone calls from residents when they are not able to get cable TV problems resolved with the service providers.
• The intended report of Verizon FiOS Multi-Dwelling Unit (MDU) buildout has been delayed due to some discrepancies between the County’s list of MDUs and Verizon’s lists. As a result, Verizon is doing more careful analysis of the data, and will update their report to the County when analysis is completed.
• The County continues to work with Comcast on the renewal of the Comcast franchise agreement. There is some progress but it is mostly in an information gathering mode. Comcast and the County have informally discussed the extension of the current agreement to allow more time to complete negotiations. The extension has to be presented to the Board for their approval, and there will be a public hearing, probably in June 2013. The consensus of the ITAC is that there will be no need for a separate public hearing on the extension by the ITAC.
• At the previous ITAC meeting, the Chair requested an updated report describing what Verizon has achieved to build out the free drops to school and County building, what buildings are beyond the 400 foot limit for free drops, and any other obstacles to getting sites connected. Some data has been received from Verizon, but preliminary results show little change from previous counts. More detailed information will be provided in the upcoming weeks.
• Member Larry Mayer had heard that Verizon was now notifying some subscribers that they need to change their backup batteries. He asked the Verizon representative, Linc Janus, how does the company determine when to send these notices out, when not all customers are receiving these notices. Apparently, there is no technical mechanism to let the company know when an individual’s battery is failing. Verizon representative Donna Selden asked Member Mayer if he could obtain a copy of one of the emails to help her determine how these are generated.
8. ConnectArlington Status and Telecommunications Master Plan (Belcher)
• The Cable Administrator presented the current status of the ConnectArlington buildout showing a map of the County and the general areas affected. The progress of “backbone lines” and “last mile connections” was described in terms of completed construction, construction in progress, construction of last mile that is on hold until the interconnecting backbone segments are available, and other types of delays.
• Some portions of ConnectArlington are now operational.
• The potential for interconnecting to the high speed LambdaRail network was described, but will require an arrangement with the Virginia Tech institute at 9th St. N. and the Public Safety Radio Ring segment that runs in front of their building.
9. New Arlington IT Systems Initiative — Draft White Papers on Economic Development and IT and on Community Security and IT and other subjects.
The Chair briefly described the Economic Development White Paper as fairly mature at this point. The white paper on Security has some issues that have not been completely addressed, and requires more work. When additional information has been added, then the paper will be circulated to the full ITAC.
10. Adjournment: 8:45 pm